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About the Alpha Sigma Collegiate Chapter


ABOUT THE ALPHA SIGMA ALUMNI CHAPTER -
ALUMNI CHAPTER CONSTITUTION

THE CONSTITUTION OF THE PHI DELTA CHI ALUMNI ASSOCIATION
ALPHA SIGMA CHAPTER

ARTICLE I - NAME AND OBJECTIVES
ARTICLE II - MEMBERSHIP AND ELIGIBILITY
ARTICLE III - MEETINGS
ARTICLE IV - OFFICERS AND COMMITTEES
ARTICLE V - DUES AND FINANCES
ARTICLE VI - AMENDMENTS
—AMENDMENT ONE
—AMENDMENT TWO

ARTICLE I - NAME AND OBJECTIVES:
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SECTION 1.
This association shall be known as the Phi Delta Chi Alumni Association - Alpha Sigma Chapter

SECTION 2.
The objects of this association shall be to promote professional meetings in the interests of the profession of pharmacy, to promote social contacts among the active members and alumni of the Phi Delta Chi Fraternity, and to assist the active Alpha Sigma Chapter in every way in relation to its activities, function, operations, transactions, and Grand Council /National status.

SECTION 3.
This association shall maintain and ensure funding of the Alpha Sigma based Phi Delta Chi Memorial Scholarship Fund or any other future scholarship funds.

ARTICLE II - MEMBERSHIP AND ELIGIBILITY :
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SECTION 1.
Any member of the Alpha Sigma Chapter of Phi Delta Chi Fraternity who is a graduate from the University of Illinois, and is considered to be in good standing by that active chapter; or other persons who have held membership in any Chapter of Phi Delta Chi are eligible to membership in this Association.

SECTION 2.
Any senior year student (P-4) at the UIC-COP, who is considered to be in good standing by the active chapter will be considered an interim member. As such, they will not be obligated to pay Alumni Chapter dues, and are not eligible to vote. They will however, be informed and welcomed to attend all Alumni Chapter meetings and events.

DEFINITION:
Good Standing - One who has no accrued debts to the active chapter at the time of graduation, and, is in all ways thought eligible for membership by the active chapter.

ARTICLE III - MEETINGS:
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SECTI ON 1.
There shall be at least one (1) business meeting per calendar quarter.

SECTION 2.
Business: A quorum for the transaction of business will not be less than one-tenth of the dues paying members. Only active (dues paying) members will be allowed to vote at any business meeting.

ARTICLE IV - OFFICERS AND COMMITTEES:
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SECTION 1.
The officers of the Association shall be: President, Vice-President, Secretary, Treasurer, and Correspondent. The duties of the respective officers shall be the same as respective officers of the Active Chapter and those duties generally assigned to them, unless so specified.

A.
The Correspondent shall maintain communication with the Association membership, the Active Chapter, and the National Office. For Active Chapter information, the WAL will be the liaison, and if such is not available, it is the Correspondent's duty to keep communications open.

B.
There shall be no less than four (4) official mailings or news updates to all members per year, this being the responsibility of the Correspondent. The executive council by majority vote can decide to publish less than 4 mailings per year. The official newsletter shall be known as the "post-Script".

SECTION 2.
The standing committees of this Association shall be: membership, social, an d executive.

A.
The membership committe e shall seek to enroll as members all eligible persons from past and present classes. This committee shall be responsible for the determination of member eligibility.

B.
The social committee shall have charge of all social functions of the association

C.
The executive committee will be made up of all the officers of the A ssociation and the President will be the Chairman. The duty of this committee is to plan all business meetings (finding proper places to meet, etc.).

D.
The executive committee of the Alumni Chapter shall appoint a non-office holding member each year to audit the financial record s of the Association.

SECTION 3.
This Alumni Association shall be under the general supervision of the Executive Council and shall submit to said Council each year a report covering such information as may be required by the Council or by the Grand Council.

SECTION 4.
An election of officers shall be held during the 4th quarter of even numbered years. Candidates may be nominated up to end of the 3rd quarter of the calendar year . All officers will hold a two (2) year office term.

A.
The executive committee shall appoint a nominations committee during each voting year. This committee shall organize nomination and voting procedures for those members present and for absentee balloting.

B.
If, for any reason, any Association office is vacated, th e executive committee shall appoint an active member of the Association to fulfill that term of office.

SECTION 5.
The social and membership committees shall consist of a minimum of two (2) members, appointed by the President if necessary.

ARTICLE V - DUES AND FINANCES:
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SECTION 1.
The dues of this Association will be twenty ($20) dollars per year. Said dues are to be paid by the end of the 2nd quarter of each calendar year. Payment of dues is mandatory for voting privileges. (See A mendment One)

SECTION 2.
Expenditures: All expenditures of $200.00 or less may be made upon the order of either the President or the Treasurer. All expenditures of more than $200.00 can only be made by the President or the Treasurer after the consent of the executive committee has been given.

SECTION 3.
An annual financial statement shall be compiled by the Treasurer and made available to the membership upon request during the 3rd quarter of each calendar year.

SECTION 4.
An annual donation to the active chapter will be made during the 2nd quarter of each calendar year. This amount will be determined by the treasurer, and will be funds in excess of operating expenses for the following year. No less than fifty percent (50%) of the total donation is to be deposited into the Memorial Scholarship Fund.

ARTICLE VI - AMENDMENTS:
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SECTION 1.
This Constitution may be repealed or amended by a two-thirds (2/3) vote of the dues-pa ying Membership. This is to be done by mailed ballots.

AMENDMENTS

AMENDMENT ONE - DUES PAYMENT SCHEDULE

Dues are $20.00/year except for new members joining in January, February, or March. Those dues would be only $10.00 and this amount would reflect payment for a partial year. Renewal for this member would then take place on June 1st of that same year. Membership dues paid in April or May will be credited to the new membership year. Annual memberships are from June 1st through May 31st of the following year.

AMENDMENT TWO - ANNUAL ALUMNI SCHOLARSHIP

In addition to the scholarship offered to Collegiate Brothers, a separate scholarship will be offered to Alumni Brothers engaged in graduate studies or seeking a Doctor of Pharmacy (PharmD) degree through a CCO program as is offered at the University of Illinois. The amount of this scholarship will be no less than $100.00 or 10% of the total annual membership dues, which ever is greater. (NOTE: This amount mentioned can be changed later by a 2/3 majority vote) If more than one person applies for this scholarship the total award shall be split equally. Application for this scholarship must be made in person at the first annual business meeting of each year. If in the event no one applies, the money will be offered to any brother(s) attending the Phi Delta Chi Regional Meeting or Grand Council in that year.

© 2007 Phi Delta Chi - Alpha Sigma Alumni Association